Use case · Accounts payable
Accounts payable automation, built into your ERP and run for you
We build an AI agent that reads your supplier invoices, matches them to the purchase order and goods receipt, and posts them to your ERP. Then we run it every day under a defined SLA, so your AP team reviews exceptions instead of keying in invoices.
What is accounts payable automation with AI agents?
Accounts payable automation replaces manual invoice entry with software that captures, checks, matches and posts supplier invoices. Predflow does it with an AI agent built inside your ERP and run by our team.
It reads PDFs, scans, emails and e-invoices, runs a 3-way match, posts clean invoices and sends each exception to your team with the reason.
It reads PDFs, scans, emails and e-invoices, runs a 3-way match, posts clean invoices and sends each exception to your team with the reason.
Personal-care brand · India · SAP
Where accounts payable time actually goes
Invoices arrive through vendor portals, a shared inbox and email attachments, as PDFs, scans and spreadsheets. Someone downloads each one and keys it in.
Every line has to be checked by hand against the purchase order and against what was actually received.
Mismatches like wrong rates, short deliveries and invoices billed against POs that were never fully received turn up after the payment has gone out. Getting the money back takes weeks of supplier follow-up.
Month-end close waits on accounts payable, and Monday mornings go on clearing the weekend's backlog.
A supplier changes their invoice layout and the template or OCR rule someone set up last year stops working.
Accounts payable automation for UAE finance teams
For businesses in Dubai, Abu Dhabi and across the Emirates, the agent adds the checks your AP team does by hand today. It's built for trading, distribution and consumer businesses in Jebel Ali, DMCC and the other free zones, where supplier invoices arrive in several languages and currencies.
TRN and VAT checks
Every supplier tax invoice is checked before it's posted. We check the TRN format, match the TRN to the supplier master in your ERP and can verify it against the FTA register, and we check the 5% VAT calculation. Anything that doesn't add up is held for review.
Arabic and bilingual invoices
The agent reads Arabic and Arabic/English tax invoices as they arrive, with no translation step and no re-keying.
AED and multi-currency
Invoices in AED, USD and other currencies are read and posted in the currency your ERP expects.
Ready for e-invoicing
Once your e-invoicing go-live date arrives (1 January 2027 for revenue of AED 50 million or more, 1 July 2027 for the rest), suppliers send structured e-invoices through their Accredited Service Provider. The agent matches each one to its PO and goods receipt and posts it to your ERP. Predflow is not an ASP. We work alongside the one you appoint.
Your ERP
Focus, SAP Business One, SAP S/4HANA, Oracle NetSuite, Microsoft Dynamics 365, Zoho Books, Tally and any other ERP you run. We check which ERP and setup you have, then make the agent work in it.
On-site when you want it
We can map the workflow on-site in Dubai. Our engineering team works from India, 1.5 hours ahead of the UAE, so we share almost the whole UAE working day.
Accounts payable automation for US finance teams
For US teams the agent works inside Oracle NetSuite, SAP, Microsoft Dynamics 365 and any other ERP you run. It handles the invoices AP software struggles with: scanned bills, multi-page PDFs, emailed invoices and suppliers who never use your portal. Most teams start with one supplier group and expand. If you want every supplier covered from day one, we do that too.
Systems the agent works in
ERPs:
Focus, SAP S/4HANA, SAP Business One, Oracle NetSuite, Microsoft Dynamics 365, Zoho Books, Tally and any other ERP you run
Where invoices come from:
AP inbox and email attachments, vendor portals, e-invoices from your ASP (UAE). We integrate with the tools you already use.
No migration and no new interface for your team. The agent works in the systems you already run.
Accounts payable automation in production
Personal-care brand · India · SAP
A personal-care brand runs its finance on SAP. Invoices arrived from six vendor portals and a shared inbox, every one was keyed into SAP by hand, and goods receipts were posted manually against purchase orders. Mismatches usually surfaced after payment.
We built an agent that pulls every invoice, runs the 3-way match and posts clean GRNs straight into SAP. Between January and early September 2026 it read 252 invoice emails, parsed 1,156 invoices and posted 1,091 GRNs with no one keying them in. Mismatches are now caught before payment, not after. In June the client added a second agent that creates purchase orders and emails them to vendors.
"Monday mornings were just for clearing the invoice backlog. Now I check what the agent flagged and that takes 15 minutes."
Operations Manager, personal-care brand, India
How does the AP agent work?
STEP 1
Collects every invoice.
It pulls invoices from your AP inbox and vendor portals and, in the UAE, structured e-invoices delivered by your ASP. Nobody downloads or forwards anything.
STEP 2
Reads them as they are.
It extracts header details and line items from PDFs, scans and multi-page invoices, including Arabic and bilingual Arabic/English tax invoices.
STEP 3
Checks the basics.
It checks the supplier, totals and tax (TRN and 5% VAT for UAE invoices) and checks for duplicate invoices, which it flags to your AP reviewer before anything is posted.
STEP 4
Matches to the PO and goods receipt.
It runs a 3-way match, the same check your AP clerk does by hand, line by line. Invoices without a PO are routed to the right manager for approval.
STEP 5
Posts what's clean.
Where the invoice, PO and goods receipt line up, it posts to your ERP with no one involved.
STEP 6
Flags exceptions with the reason.
Where something's off, it holds the invoice, states the discrepancy and sends it to your team for a one-click approve or reject.
STEP 7
We run it.
We monitor the agent, work through flagged exceptions with your team and update it when suppliers change formats. Every action is logged and auditable.
If you want, the agent also prepares payment runs. A person on your team always approves before any payment goes out.
AP software, AP outsourcing or an AI agent we run?
These don't have their own page yet, but each one runs in production for a client today.
Education
Legal
Logistics
Real Estate
SaaS
E-commerce
E-commerce
Finance
WHAT WE RUN
The workflows we take over
These aren't demos. Each of these runs in production for a client today.
Finance & AP
Accounts payable and procure-to-pay · Invoice-to-GRN posting · AP 3-way match · Order-to-cash
Reconciliation
Orders & procurement
Logistics
FAQ
Frequently asked questions
What is accounts payable automation?
Accounts payable automation replaces manual work in the invoice-to-pay process: capturing supplier invoices, checking them, matching them to purchase orders and goods receipts, and posting them to the ERP. With an AI agent, that includes the invoices template-based tools struggle with, such as scans, multi-page PDFs and Arabic tax invoices.